Introduction
Carrying out the collection of the right data and making sure they are recorded most appropriately is quite important in coming up with a successful business report. Several methods can help in this process at the time of collecting primary data as well as secondary data (Lehman, 315).
When one starts to collect secondary data, he or she must take caution not to collect too much data. This will enable the avoidance of difficulties in carrying out the analysis of data to come up with a clear report. One can obtain secondary data by searching on the internet. The person should evaluate the relevance of the data by looking at the title and going through the summary until he or she comes across the relevant reference.
In this case, one must also be sure to get a complete bibliographic citation for every reference obtained to evade the need to visit the library or the database online once again. The person takes the notes by following this technique; go through the article quickly, put the article aside, put down the major supporting points from memory and then make a review of the article to find out if all the important points have been put down. Plagiarism should be highly avoided. After the report has been developed, full citations and a page of references should be developed by some style of referencing that is recognized (Lehman, 315).
The graphic aids
In presenting the technical information, the writers use several graphic aids and the reader should be able to understand and interpret these graphic aids. The graphic aids include tables, bar charts, tree diagrams, flow charts; line graphs flow charts, and pie charts. The writer should choose the graphic aid that should enable in realizing simple and easier interpretation of complex information (Rizvi, 256).
Parts of a formal report
The formal report has three main sections. The first section consists of the prefatory parts which include the title page, letter of transmittal, table of contents, and the executive summary. The next section which is the body consists of a discussion, summary, and conclusion together with the recommendations. The last section includes parts like the references, bibliography, and appendix. Each of these parts should be well prepared to make the report to be more effective.
Special skills in team writing
There should be coordination by every member of his or her knowledge, habits of work, effort, and schedule with the other members. To realize this coordination, there needs to be thoughtful communication, courtesy as well as dependability on each member’s side.
How to write an effective proposal for various purposes
The writer must be aware of the purpose of the reader. The writer who is experienced will typically provide full specifications and adequate rationale so that there will be the ability to carry out the determination of how best to meet the needs of the one to use the report. When the proposal is not complete, there will be an added task of giving help to the user of the proposal to determine the products or even the services that will offer a solution to the problem in the best way possible.
Works Cited
Lehman Carol M. Business Communication. Cengage Learning, 2007. ISBN: 0324375506, 9780324375503
Rizvi M Ashraf. Effective Technical Communication. Tata McGraw-Hill, 2005. ISBN 0070599521, 9780070599529