Introduction
Success for an organization can be achieved through the development of good practices in the effective management of personnel and processes. In order to improve the development of the company, management needs to skillfully address the problems that may arise within the team due to communication and level of motivation, as well as the level of control. By improving the areas mentioned, a self-management team can be created, the results of which will indicate successful development. To solve these problems, a comprehensive plan should be drawn up which is based on the fundamental theories of motivation, leadership, and communication, as well as taking into account the concepts of employee behavior and the importance of managing organizational control processes.
Improving Communication in the Team
To improve communication in a company, it is necessary to include principles of organizational management communication in the plan. One way to implement this paragraph of the plan is to organize regular meetings for teams of employees in order to create a platform for the free exchange of information. In addition, in order to create a culture of communication transparency, ways that provide feedback can be introduced (DeCenzo et al., 2012). This feedback mechanism should be based on communication theories, as they will help to develop a culture of participation and cooperation for each member of the team.
In addition, companies may have a communication platform where employees can exchange documents and information and structure that data. It is also possible to integrate a leadership model so that employees can act clearly and quickly in unforeseen circumstances (DeCenzo et al., 2012). This innovation can help to solve misunderstandings between team members and expand their opportunities at work. In this way, each employee will be more motivated to work, feeling involved in the results of the company and taking responsibility for their receipt.
In order to implement this paragraph of the plan, it is necessary to proceed in stages. First of all, the management needs to make a common command pitch so that the team can identify common communication problems for each participant. Once workers have discussed the problems that arise, they can also propose solutions and discuss their relevance. The benefits of such actions include improved communication and structuring of information flows, which will help the team to increase cooperation and give transparency to the work process.
Improving Employee Motivation Strategies
The motivation of the work team is one of the most important factors that ensures effective work. According to Maslow’s hierarchy of needs, the main motivation of a person is to satisfy his own needs (DeCenzo et al., 2012). One can infer from this that the psychological needs of a person can be met by rewarding his or her individual achievements. This promotion can be done both in cash and in the form of promotion and positive feedback on performance.
To apply the motivational strategy, Theory X and Theory Y can be used. For example, if some employees are inclined to Theory X, which would mean motivation by rewards based on performance, A system of rewards can be applied to these workers. If, for example, Theory Y supporters find satisfaction in performing their work, it is important for such employees to create a positive atmosphere in the team (DeCenzo et al., 2012). In order to increase the level of motivation among employees, it is necessary to conduct training on the features of team building and focus on compliance with the goals of the organization.
Improving Control Systems
The provision of monitoring techniques is an important part of the plan, as it is essential for the timely completion of tasks by staff. For example, based on Herzberg’s theory, it is important for management to focus on setting clear expectations for employees, which would prevent dissatisfaction with results (DeCenzo et al., 2012). Knowledge of situational leadership and the Fiedler concept may be useful to implement this point of the plan. In this context, each task assigned to a staff member should be based on his or her competence (Meirinhos et al., 2023). In this process, feedback will allow management to regularly review and adjust changes to ensure that the team is on track.
Overcoming Team Change Resistance
To overcome resistance to change on the part of staff, it is important to rely on involving each of them in decision-making processes. In this way, each employee will be able to notice the benefits that will bring potential changes (Meirinhos et al., 2023). In addition, communication channels can be used to regularly collect problems and feedback during the implementation of the plan items. Finally, it is equally important to focus on the positive aspects and small wins to reduce resistance and give employees a sense of achievement.
Conclusion
Finally, the solution to the problems requires an integrated plan for the management of the organization. The plan should include diverse concepts of communication and employee behavior, as well as motivational and leadership theories. The plan, which was described above, will address the main important points that will help to improve the working environment within the organization and improve cooperation. By properly organizing the workflow, current problems can be solved, and the foundation can be laid for long-term changes to help the company succeed.
References
DeCenzo, D. A., Robbins, S. P., & Verhulst, S. L. (2012). Fundamentals of human resource management (11th ed.). John Wiley & Sons.
Meirinhos, G., Cardoso, A., Neves, M., Silva, R., & Rêgo, R. (2023). Leadership styles, motivation, communication and reward systems in business performance. Journal of Risk and Financial Management, 16(2), 70. Web.