Introduction
According to Al Talalwah and McIltrot (2019), treatment of more advanced illnesses, which sometimes necessitates more severe and costly treatment, is one of the medical repercussions of postponing surgery. Through features like checklists, alarms, and prediction tools; incorporated clinical guidelines that promote standardized, evidence-based procedures; and computerized prescribing and test-ordering that decreases mistakes and redundancies, EHR systems increase patient safety and quality of care. Improved patient flow, fewer duplicate tests, and quicker replies to patient queries result in faster, more accurate communication and simpler operations.
Project Scope
Visualization of the project is an important aspect for the successful implementation of the planned factors. It includes creating a visual project plan to group and separate all the goals and implementation methods. The scope is a visual outline of the project, describing the expectations of the project and direct implementation. In addition, it includes the development of a strategy for the most effective practice. Finally, in the details of the charter, one can notice mission, vision, authority, and responsibility.
Nursing Informatics Project
Certainly, information is the most important aspect of any practice. Today, information helps one understand the degree of success of a particular project. Thus, the analysis of data and the necessary tools for this are essential for successful practice. In addition, data processing tools and professionals are in demand.
Similar to any project, this one has its own goals, potential problems, implementation features, and other factors. It is important for analysis as it contributes to more effective practices. In addition, analyzing helps to better evaluate both the implementation process and the results of this activity. It is formulated by the fact that the assessment is carried out for individual groups of the project, indicated above.
Goals
Change management takes a systematic, step-by-step approach to solving an issue. There has to be a system-wide planning endeavor before implementation begins. Observing this approach and allowing early staff participation leads to a successful implementation of change.
Challenges In project Implementation
The project’s challenge is ensuring that the patient, the healthcare provider, and the healthcare facility are all properly identified. Selecting patients to take part in the actual execution of the modification was not a component of this project. Although dependable health professional records are kept at each institution, master files are required to identify each professional throughout the healthcare network (Staggers et al., 2018). Another typical issue is healthcare organizations’ reliance on the providers of standalone departmental solutions.
Project Success
The project manager, consultants, personnel, and hospital administration need to communicate well for the project to succeed. The primary challenges to the project’s execution were discussed with the nurse manager in an early meeting. Even the strategy’s benefits were discussed. It became apparent that better communication with hospital administration and more staff incentives were required. Both objectives were met through a public unveiling of the revised text (Sipes, 2019). Education designed to boost staff engagement will be conducted periodically during the transition to maintain employee enthusiasm.
Outcomes of Project Implemented
The hospital has seen a considerable decrease in expenditures and increased efficiency of all activities thanks to digitalization (Agrawal & Prabakaran, 2020). In the event of a reentry, the organized storage of digitalized records will be invaluable. For healthcare businesses, electronic document management is a crucial resource (Reeves et al., 2020). The initiative calls for a review of the hospital’s electronic resources and lectures to educate and inspire the personnel.
Risk Management for the Project
The COVID-19 epidemic has posed a significant challenge to the healthcare sector in recent years. A patient record digitization initiative was undertaken during the epidemic (Reeves et al., 2020). Similar actions were made globally because of the pressing need to roll out novel methods of managing the influx of patients. The epidemic slowed down all global transformation processes, however. The major threat that the pandemic poses to the existing initiative is the increased demand for healthcare personnel who may require more time to adjust to the new circumstances. Increasing the morale of medical staff is a good way to deal with this threat. To do this, educating the workforce on why their input into the quality-improvement process is crucial.
Communication Plan
The project manager, consultants, personnel, and hospital administration all work together to create an efficient communication plan. The primary challenges for the project’s execution were discussed with the nurse manager during an initial meeting. There was also discussion of the tactics’ advantages. It was made obvious that better communication with the hospital’s administration and more staff motivation are required. Both objectives were met by a public unveiling of the revised text. Lectures designed to boost employee engagement will be conducted periodically during the transition process to maintain a high level of motivation among workers.
Project Creation and Functions
An in-depth study of the surgical department in the workplace formed the basis for the creation of this project. Moreover, the standard of care provided to patients needed to be raised. All involved parties actively participated in the modifications. Finally, the ability to create projects is critical as it allows you to build a portfolio of project management abilities.
Lessons from the Project
All aspects of a project need to be planned, scheduled, monitored, and controlled for excellent time management. One of the most common points of contention between stakeholders in a project is the failure to complete tasks within the agreed-upon time range. The lack of a designated budget for nursing informatics projects has been frustrating. The execution portion of a project is significantly aided by the structure and foresight offered by the planning phase. Before any work can begin, the customer must obtain final permission on the project’s expected expenditures, calculated during the planning step.
Relevant Information for Nursing Students
It is becoming increasingly possible to use information and communication technologies to improve outcomes in many nursing specializations. Nurses must be included in the conceptualization of the system to enhance healthcare quality and affect a cultural shift in this direction. Nurses have gained greater autonomy in care planning and delivery by leveraging cutting-edge tools. Nurses with IT, computing, and informatics expertise are essential for the smooth operation of the electronic health reporting system.
Reasons for Information Relevancy
Primarily, it is worth mentioning that nurses will realize the importance of electronic records Moreover, it will encourage nurses to embrace changes in the healthcare system. Nurses’ decisions limit the growth of conflicts during the implementation of changes. It contributes to the training of future nurses in IT skills.
Conclusion
The primary goal of the project is to evaluate the effectiveness of electronic documentation in reducing delays and cancellations in the surgical department. Poor documentation and lack of communication adversely affect the health of patients. Healthcare professionals and patients were participating in the project. Collaboration is critical to the successful completion of a project. Assessing the technical capabilities of the hospital and training staff will accelerate the implementation of changes.
References
Agrawal, R., & Prabakaran, S. (2020). Big data in digital healthcare: Lessons learned and recommendations for general practice. Heredity, 124(4), 525–534. Web.
Al Talalwah, N., & McIltrot, K. H. (2019). Cancellation of surgeries: Integrative review. Journal of PeriAnesthesia Nursing, 34(1), 86–96. Web.
Kerzner, H. (2022). Project management metrics, KPIs, and dashboards: a guide to measuring and monitoring project performance. John Wiley & Sons.
Reeves, J., Hollandsworth, H. M., Torriani, F. J., Taplitz, R., Abeles, S., Tai-Seale, M., Millen, M., Clay, B. J., & Longhurst, C. A. (2020). Rapid response to covid-19: Health informatics support for outbreak management in an academic health system. Journal of the American Medical Informatics Association, 27(6), 853–859. Web.
Sipes, C. (2019). Project management for the advanced practice nurse second edition (, Ed.; 2nd ed.). Springer Publishing Company.
Staggers, N., Elias, B. L., Makar, E., & Alexander, G. L. (2018). The imperative of solving nurses’ usability problems with health information technology. JONA: The Journal of Nursing Administration, 48(4), 191–196. Web.