The Project Manager Position Analysis

Job Description

The Smartec Enterprise is engaged in cargo transportation in cities, regions, and around the world. The company is looking for a responsible person ready to perform a large amount of work and rapid career growth to the Project Manager position. Alexander (2019) states that project managers play the main role in planning, executing, controlling, and closing projects. This vacancy includes working with staff, as well as communicating with clients, as well as monitoring all project implementation processes.

Duties and Responsibilities

• Design of the company’s project development strategy
• Monitoring the implementation of budget tasks and quarterly events
• Participation in the development of new enterprise projects
• Interaction with the heads of the company’s divisions
• Search and attract new partners
• Monitoring the implementation of government contracts in the company
• Performing a representative function at events of various levels.

Job Requirements

• Higher education in project management
• Project management experience
• Experience in team management
• Developed communication and management skills
• Experience in conducting successful negotiations at any level.

Recruitment Process

Therefore the candidate can find out about searching for an employee for this vacancy; Smartec Enterprise will post information about the vacancy on job search sites. These recruitment sites will be linkedin.com and glassdoor.com. Moreover, the company actively uses social networks, such as Facebook.com and Instagram. Consequently, the company’s pages in these social networks will also contain information about the search for an employee. Current employees of the company who will take the initiative in finding a suitable candidate will be rewarded with a sum of money if the candidate recommended by them is hired. Information about the search for an employee will also be regularly broadcast on the radio to reach as many people as possible. In addition, information about the vacancy can be obtained from recruitment agencies.

Hiring Assessment / Selection Tools

To assess the qualifications of employees, they will need to pass the following tests:

• Interview: the interview will consist of three main parts: a telephone interview with the human resources manager. The second part is a personal meeting with the human resources manager, and the third part is with the CEO of the company. The questions discussed at each stage of the interview will be described below.
• Skills Test: The selected candidates must take an online test that aims to assess their professional skills. The test will consist of two parts. The first part requires choosing the answer to the question. The second part requires writing an extended response to the question about the project manager’s actions in a specific situation. To pass the test, candidates need to complete at least 90% of the tasks correctly. This requirement is relatively high since the company is looking ahead of a large department.
• Personality test: this test will be aimed at demonstrating the skills of communication with the staff. Two people will be selected from the current employees, and they will be given a critical situation that they will have to describe to their potential manager. The candidates will be evaluated for their ability to communicate with staff and customers, and they will also demonstrate their ability to act in difficult situations.

Interview Questions

Since the interview block consists of three parts, information will be given about the questions of the interview data for each of these parts, respectively:

• Telephone interview questions: What is your professional experience in this job? Why did you leave your previous job? What were your relationships with management, staff, and customers? Do you have the required skills and qualifications that are described in the job offer?
• Personal meeting with the human resources manager questions: Tell me about your skills, difficult situations in your previous job, and how you coped with them? Have you taken advanced training and education courses? What are your main personal and professional skills that you could identify and why?
• Questions from the company’s CEO: How many places of work have you left and for what reasons? What project manager skills do you have, and what situations have they been demonstrated in your previous job? Are you ready to perform a large number of tasks, make quick decisions in a reduced amount of time, and show your initiative in the workplace?

Performance Appraisal

To assess the candidates’ work effectiveness, they must pass an additional test that will follow the interview block, personal qualities test, and skills test. The potential project manager needs to show their skills and knowledge in project management, managing a group of people responsible for the implementation of this project, and showing the ability to evaluate the result of their work and the entire team. They also need to prove themselves in the ability to set goals for future projects.

Training and Development

Development Location Options/ Presentation Options/ Type of Training

In the first month of work, the candidate will undergo an internship and training in the company. For training, a company coach will be appointed, who has a training program for interns, and an office with a fully equipped workplace will be allocated. The training will consist of lecture material and tests after each block of lectures. Trainees will be issued certificates after successful completion of the internship and testing. Such training is conducted to give the future employee an understanding of the company, its goals, and objectives and introduce him to the course of his work and help him adapt as quickly as possible. After two weeks of lectures, the intern will be given tasks, the results of which will be evaluated by the company’s CEO, to make a final employment decision. These tasks will be evaluated during the remaining two weeks.

Evaluation of Training

After two weeks of learning, the results of training and testing will be submitted for consideration by the company’s CEO. Then, for the remaining two weeks, the trainee will perform the director’s tasks, and their professional skills will be evaluated here. The CEO’s decision will be final, and if it is positive, the employee will be hired.

Development

Every six months, the employee will be trained by leading managers in new types of project management, which are sponsored by the company’s management. This training will occur either directly in the company or with a tour to another city on a business trip. The employee will also have access to an electronic library that contains all the necessary literature on project management, including manuals on work standards.

Compensation, benefits, and performance rewards

Compensation

Compensation will be paid based on key performance indicators (KPI). During the project’s implementation, the employee’s professional decisions, ability to work in a team, compliance with deadlines, and the quality of the completed project will be evaluated. This indicator will be displayed every two weeks, and a reward will be paid in accordance with it. The indicators of errors and penalties will also be displayed.

Pay incentives and benefits

The incentive component of the salary will be the delivery of the project in a shorter period than established. Still, before the employee receives the allowance, the work must pass a quality assessment. If the work is done correctly and in a shorter time, the project manager will receive a monetary reward in the amount of 30% of the total cost of the work. This offer will encourage employees to do their work quickly and efficiently. For successful completion of the training, the employee will also be rewarded with one hundred dollars. The learning outcomes will be provided by the coach who conducted the training.

Employee discipline and grievance policy

The company’s internal rules regulate workplace discipline. Upon hiring, the employee must study these rules, and all subsequent work must be based on them. In case of violation of discipline, a fine is provided following the established penalties of the company for disciplinary abuses of varying degrees. The fine will be fixed and deducted from the employee’s salary for a certain time. An employee may contact the company’s CEO for an explanation of the fine imposed.

Project overall

This project is aimed at finding the best candidate to work as a project manager of the company. The company provides employees with regular training, a decent salary, and an equipped workplace. The company also provides career growth, which will naturally expand the range of employee responsibilities and provide him with a higher salary and an improved system of bonuses and rewards. For the employee to have the opportunity to develop and earn money, the company has developed a training method and additional stimulating financial allowances.

Reference

Alexander, Moira. (2019). What is project manager? The lead role for project success. CIO. Web.